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BYLAWS OF MISSION OAKS COMPUTER CLUB
(Effective November 9, 2006)
ARTICLE I – NAME
(Effective November 9, 2006)
ARTICLE I – NAME
The name of this organization shall be the MISSION OAKS COMPUTER CLUB, hereinafter called “MOC2” and its principal activities shall be conducted in the County of Sacramento, State of California.
ARTICLE II – MISSION
The mission of MOC2 is to assist its members to use computer technology effectively; to promote ethical and professional standards among users of personal computers; and to stimulate exchange of ideas and information about personal computers and their use.
ARTICLE III – MEMBERSHIP
Section 1 -- MOC2 shall have one (1) class of members. The rights and privileges of membership shall be equal and each member entitled to one (1) vote.
Section 2 – Any individual paying the dues as hereinafter provided and agreeing to be bound by these bylaws, and by such rules and regulations as the Executive Board may adopt, is eligible for membership.
Section 3 – The annual dues for membership shall be voted on by the club membership and will be stated in the standing rules.
Section 4 – Annual dues shall be for the period beginning on the first day of January and ending with the last day of December of the same year. Annual dues may be paid starting the first day of October of the preceding year and are due on the first day of January and shall be delinquent on the first day of February of the same year.
Section 5- Members must also maintain a current membership in the Mission Oaks Community Center.
Section 2 – Any individual paying the dues as hereinafter provided and agreeing to be bound by these bylaws, and by such rules and regulations as the Executive Board may adopt, is eligible for membership.
Section 3 – The annual dues for membership shall be voted on by the club membership and will be stated in the standing rules.
Section 4 – Annual dues shall be for the period beginning on the first day of January and ending with the last day of December of the same year. Annual dues may be paid starting the first day of October of the preceding year and are due on the first day of January and shall be delinquent on the first day of February of the same year.
Section 5- Members must also maintain a current membership in the Mission Oaks Community Center.
ARTICLE IV – OFFICERS
Section 1 – The elected Officers of MOC2 shall be: President, Vice President, Recording Secretary, and Treasurer.
Section 2 – The Executive Board shall consist of the elected officers, Immediate Past President, Corresponding Secretary, Membership Officer, Program Officer and appointed committee chairs. No individual member shall be elected to more than one position on the Executive Board concurrently.
Section 3 – Vacancies occurring in elective positions between elections shall be filled by a vote of the majority of the remaining members of the Executive Board and be effective for the balance of the elective officer’s term.
Section 3 4 – The duties of the Officers shall be as follows:
Section 2 – The Executive Board shall consist of the elected officers, Immediate Past President, Corresponding Secretary, Membership Officer, Program Officer and appointed committee chairs. No individual member shall be elected to more than one position on the Executive Board concurrently.
Section 3 – Vacancies occurring in elective positions between elections shall be filled by a vote of the majority of the remaining members of the Executive Board and be effective for the balance of the elective officer’s term.
Section 3 4 – The duties of the Officers shall be as follows:
1. PRESIDENT
The President shall be the Chief Executive Officer of MOC2, represent the club in public contacts, and preside over all General, Special and Executive Board meetings. He/She shall be an ex-officio member of all committees except the Nominating Committee. He/She shall appoint all non-elected club officers with the approval of the Board.
2. VICE PRESIDENT
The Vice-President shall assume any or all the duties of the President, in his/her absence, disability, or resignation. He/She shall coordinate Special Interest Groups (SIGs).
3. RECORDING SECRETARY
a. Recording Secretary – Executive Board Meetings
The Recording Secretary-Executive Board Meetings shall be responsible for the recording of the minutes of all Executive Board Meetings.
b. Recording Secretary – General Meetings
The Recording Secretary-General Meetings shall be responsible for the recording and posting of the minutes of all General Meetings.
c. Recording Secretary – Special Meetings
If a Special Meeting is held, the President will canvas Special Meeting attendees to determine who can take minutes for the meeting.
4. TREASURER
The Treasurer shall be the Chief Financial Officer of MOC2. He/She shall be responsible for depositing and disbursing all monies and shall keep and maintain adequate and correct accounts of the business transactions of MOC2.
5. PROGRAM OFFICER
The Program Officer shall develop programs for the monthly meetings.
6. CORRESPONDING SECRETARY
The Corresponding Secretary shall be responsible for all of the correspondence of MOC2.
7. MEMBERSHIP OFFICER
The Membership Officer shall be responsible for maintaining membership records.
8. ALL
In addition to those duties listed above, each officer shall have such other powers and perform such other duties as otherwise prescribed by the Executive Board and the standing rules.
ARTICLE V – MEETINGS
Section 1 – General meetings shall be held monthly or as determined by the Executive Board, which shall also set the dates, places, and times to conduct the business of MOC2. Notice of meetings shall be given at the prior general meeting or by telephone, mail or email.
Section 2 – A quorum at any general meeting shall consist of one-third of the membership.
Section 2 – A quorum at any general meeting shall consist of one-third of the membership.
ARTICLE VI – EXECUTIVE BOARD
Section 1 – Executive Board meetings shall be held monthly or as determined by the Executive Board, which shall also set the dates, places, and times.
Section 2 – Special meetings of the Executive Board may be called at any time by the President or by a majority of the Executive Board members or not less than ten percent (10%) of the general membership and shall be limited to consideration of the items specified in the call.
Section 3 – Notice of any special meeting of the Executive Board shall be given to each board member as far in advance as possible, but not more than thirty (30) days.
Section 2 – Special meetings of the Executive Board may be called at any time by the President or by a majority of the Executive Board members or not less than ten percent (10%) of the general membership and shall be limited to consideration of the items specified in the call.
Section 3 – Notice of any special meeting of the Executive Board shall be given to each board member as far in advance as possible, but not more than thirty (30) days.
ARTICLE VII – COMMITTEES
Section 1 – Standing committees may be created by the Executive Board, and shall be described in the standing rules. Chairmen of standing committees shall be named by the President, with the approval of the Executive Board.
Section 2 – An Audit Committee shall be appointed by the Executive Board two (2) months prior to the December general meeting each year. Its duties shall be to audit the Treasurer’s accounts at the close of the fiscal year and to report at the next General Meeting.
Section 3 – Special or Ad Hoc Committees may be appointed as required at any time by the President during his/her term, with the approval of the Executive Board. Such committees shall automatically terminate at the close of the year they were appointed or at the conclusion of their project.
Section 4 – Each committee chair shall keep the President advised of the activities of the committee.
Section 2 – An Audit Committee shall be appointed by the Executive Board two (2) months prior to the December general meeting each year. Its duties shall be to audit the Treasurer’s accounts at the close of the fiscal year and to report at the next General Meeting.
Section 3 – Special or Ad Hoc Committees may be appointed as required at any time by the President during his/her term, with the approval of the Executive Board. Such committees shall automatically terminate at the close of the year they were appointed or at the conclusion of their project.
Section 4 – Each committee chair shall keep the President advised of the activities of the committee.
ARTICLE VIII – ELECTIONS
Section 1 – NOMINATING COMMITTEE
1. The Executive Board shall appoint at the September General Meeting of each year, a Nominating Committee consisting of three (3) members, and shall designate one (1) member to serve as Chair. No more than one (1) member of the Nominating Committee may be selected from the Executive Board.
2. The duties of the Nominating Committee shall be to solicit and review candidates, make and present nominations for the offices of President, Vice-President, Recording Secretary, and Treasurer.
3. Members may submit in writing to the Nominating Committee names of persons for its consideration.
4. The Nominating Committee Chair shall obtain at least one candidate for each elected position who shall have stated his/her willingness to serve if elected.
5. Activities of the Nominating Committee shall begin no later than the month of September of each year.
6. Names of the nominees shall be submitted to the Executive Board at the October Executive Board Meeting of each year, and the Nominating Committee Chair shall present a slate of Nominees at the November General Meeting.
7. Election of officers shall be held each year in November. If there is only one nominee for an office, election shall be viva voce. If there is more than one nominee for an office, election shall be by secret ballot with a majority vote of people present necessary to elect. If the nominating Committee is unable to secure a candidate for the office of President, the committee may submit the names of three (3) or more members as a presidential committee. Such a committee would choose its Chair.
ARTICLE IX – RIGHTS AND LIABILITY OF MEMBERS
Section 1 – No member shall have any right, title, or interest in any of the property or assets, including any income, of MOC2 nor shall any such property or assets be distributed to any member in the dissolution thereof but to one or more non-profit organizations.
Section 2 – No member of MOC2 shall be personally liable for any of its debts, liabilities, or obligations.
Section 2 – No member of MOC2 shall be personally liable for any of its debts, liabilities, or obligations.
ARTICLE X – AMENDMENTS AND REVISIONS
Amendments to or revisions of these bylaws may be made at any general meeting of MOC2 by a two-thirds vote of those members present, providing that the proposed amendments or revisions have been presented at a previous general meeting, and all members notified 30 days prior to the vote.
ARTICLE XI – PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Roberts Rules of Order, Newly Revised shall govern MOC2 in all cases to which they are applicable and in which they are not inconsistent with these bylaws, or with any special rules of order listed in the standing rules which MOC2 may adopt.
